TSO values transparency with our members and the Trachtenberg community. Below is our Constitution that details everything you need to know about TSO. This includes, but is not limited to, our mission statement, TSO board position descriptions, and election rules and regulations (Article II: Sections 211-214).
CONSTITUTION OF THE TRACHTENBERG STUDENT ORGANIZATION
TRACHTENBERG SCHOOL OF PUBLIC POLICY AND PUBLIC ADMINISTRATION
The Trachtenberg Student Organization exists to:
- Increase the value of a degree obtained from The Trachtenberg School of Public Policy and Public Administration (TSPPPA) as well as the wider George Washington University (GW), by continually improving the reputation of TSPPPA;
- Enhance the educational experience of the Trachtenberg Student Organization’s members through activities that promote student involvement and foster a sense of community;
- Support the development of a student body and alumni network that focuses on serving the local community and nurtures the career development goals of their peers; and
- Uphold and promote the highest degree of ethical behavior, including compliance with all The George Washington University policies.
The Executive Board (The Board) refers to the primary legislative body within the Trachtenberg Student Organization (TSO).
General TSO Board The General TSO Board refers to a legislative body within the TSO. The General TSO Board is comprised of the Executive Board, as well the designated voting members of the subcommittees of the TSO. The TSO is registered as such with The George Washington University Student Association.
Committees The term “committees” refers to the specialized groups that are a part of the TSO. These include the Professional Development Committee, the Volunteer Committee, the Diversity and Inclusion Committee, the Social Committee, the New Student Committee, the Graduate Public Affairs Council Representative, Policy Perspectives, and the Anacostia Tutoring Program.
Article I: Name and Membership
The name of this organization shall be the Trachtenberg Student Organization (TSO) of The Trachtenberg School of Public Policy and Public Administration (TSPPPA) at The George Washington University (GW).
All current part-time and full-time Master of Public Policy (MPP), Master of Public Administration (MPA), Certificate in Non-Profit Management, and Doctor of Philosophy in Public Policy and Administration (Ph.D.) candidates are invited to join the TSO. All TSPPPA graduate students shall become members of the TSO upon payment of a one-time membership fee to be determined by the Executive Board. Family, friends, and staff members of the TSPPPA are considered guests of the TSO. Guests cannot hold officer positions, vote in any elections as set forth in this Constitution, or handle money on behalf of the TSO. Membership in the TSO shall run concurrently with the years that the students are in the program. Membership for each individual member shall expire upon that individual’s graduation or exiting of the program.
The TSO will not discriminate against any person who wishes to join the TSO, so long as they meet the requirements set forth above in Section 102. No student of TSPPPA will be discriminated against for ability, race, color, creed, gender, sexual orientation, national origin or citizenship. Furthermore, no person will be discriminated against due to the above reasons at any event held by the TSO, or kept from attending any event held by the TSO for any of the above reasons.
Article II: Legislative
All legislative powers herein granted shall be vested in an assembly of the TSO Executive Board, hereinafter referred to as the “Executive Board.”
The Executive Board shall be composed of two Presidents, two Vice Presidents, and two Treasurers (referred to as the “Executive Officers” of the Executive Board). Each degree program (MPP and MPA) shall elect one of the two officers for each of the above roles from current MPP and MPA students of the TSPPPA (hereinafter referred to as the “student body”). The MPP program shall elect one President, one Vice President, and one Treasurer. The MPA program shall elect one President, one Vice President, and one Treasurer. These six leaders comprise the Executive Board. Each officer’s duties and responsibilities shall be enumerated below in Article III. These officers shall have the right to vote on all issues, with each officer having one vote. All items being voted on by the Executive Board shall require at least a majority of Executive Officers to vote affirmatively to pass.
The General TSO Board shall be comprised of two (2) Professional Development Committee Chairs, two (2) Volunteer Committee Chairs, two (2) Diversity and Inclusion Committee Chairs, two (2) Social Committee Chairs, two (2) New Student Liaisons, one (1) Graduate Public Affairs Council Representative, two (2) Policy Perspectives Representatives, one (1) PhD Student Liaison and one (1) DC Service Corp Program Representative. Each degree program (MPP and MPA) shall elect one (1) of the two (2) officers for each of the above roles from current MPP and MPA students of the TSPPPA student body. The committees that have only one (1) representative can elect their representatives from either the MPP or the MPA student body. Each officer’s duties and responsibilities shall be enumerated in Article IV, with the exception of the Policy Perspectives Representatives, whose duties and responsibilities shall be enumerated in Article V.
Within the month of November, an open general election shall be held for the purpose of electing the Officers of the General TSO Board.. This does not pertain to Policy Perspectives or to the DC Service Corp Program. All duly registered graduate students in the MPP and MPA programs of the TSPPPA shall be eligible to vote. One (1) representative shall be elected for each position provided for in this Constitution. Members may only run for, and be elected to, one (1) position.
To be eligible for election, a candidate must be a duly registered MPP or MPA student in the TSPPPA and a current member of the TSO. A candidate for office must intend to remain a student and member for his/her full term of office.
The Officers of the General TSO Board shall be elected by secret ballot, and the person receiving the plurality of votes for any office shall be elected.
Candidates may not use the TSO logo for campaigning purposes. Candidates must receive direct permission from the relevant professor to campaign in a classroom session; there are no other restrictions on the time or place of campaigning efforts. Once a candidate has submitted their desired position, there will be an expressed allotted time to switch to an empty position before the election. The Vice Presidents are charged with ensuring that all candidates understand the election rules and the consequences of violating these election rules; candidates will receive one (1) warning in the case they violate an election rule, they shall be removed from the ballot completely for a second violation.
Whenever any person is removed from a ballot for violation of any resolution or regulation pertaining to elections, he/she shall have the right to appeal the decision to the Executive Board. Should the Executive Board fail to reverse the decision prior to the election, said decision shall stand.
The Officers of the General TSO Board and the Executive Board shall be elected for a term of one (1) year. The term shall commence on February 1st of each year. The period between the election and assuming office shall be used as a transition and training period for all new officers. The exiting officers shall provide one session of formal training as well as consult in an ongoing process.
In the event that no eligible student is elected for a constitutionally required position within the standard electoral or appointment procedures as set forth in this Constitution either for an Executive Officer position on the Executive Board of the TSO or for an officer position on the General TSO Board, then a willing and eligible student shall be appointed to that vacant position by a majority vote of the General TSO Board.
The DC Service Corp program chair shall be appointed by TSPPPA and/or the General TSO board
The Executive Board will meet with the purpose of carrying out the mission of the organization as described in the mission statement of this Constitution.
The General TSO Board shall be empowered to: accept all funds appropriated to the use of the TSO by the TSPPPA, GW’s Student Association (SA), or any other person, group, organization, association, or corporation; to raise all revenue necessary for the operation of the TSO; to appropriate funds for all obligations and expenditures of the TSO; to exercise such other legislative power as shall be necessary and proper for the efficient conduct of the affairs of the TSO; and for carrying into effect the provisions of this Constitution.
The Executive Board shall have the responsibility for the allocation of all student space, whether for office space or for the holding of various activities.
The General TSO Board shall meet not less than once each month, except during the months of June, July, and August, during which time the General TSO Board must meet at least twice. Exceptions to this provision may be caused by a majority vote of a quorum of the voting membership of the General TSO Board. A quorum at all meetings of the General TSO Board shall consist of a majority of the voting members of the Executive Board.
In the event that a member of the General TSO Board does not comply with the audit requests, financial operating procedures, or in any other way does not comply with the financial oversight roles of the Treasurers and Presidents of the TSO (as defined in Article III below), the matter shall be submitted to the General TSO Board for a vote on a penalty deemed commensurate with the non-compliance. The penalty that will be voted on shall be determined through a discussion with the members of the General TSO Board during the meeting of the General TSO Board to which the matter is submitted including, but not limited to, a temporary stripping of voting rights from the member of the offending member(s).
The Presidents, or the Vice Presidents in the absence of the Presidents, shall act as the chairpersons of the General TSO Board. The substantive groups in the General TSO Board shall include the following voting members: TSO Executive Board – 6 voting members; Trachtenberg School Orientation and Welcoming Committee – 2 voting members; Diversity & Inclusion Committee – 2 voting members; Professional Development Committee – 3 voting members; Community Engagement Committee – 4 voting members; DC Service Corp Program – 1 voting member; Policy Perspectives – 2 voting members; Phd Student Liaison – 1 voting member. The voting members from Policy Perspectives and the DC Service Corp Program shall only vote on those matters directly related to the functions of their respective committees. In the event that a voting member of any organization holds more than one voting position, that member shall place only one vote, forfeiting all other votes. The voting representative must distinguish for which organization they are placing their vote. No representative may be appointed from the associated organization to place those forfeited votes, but they go unplaced for the applicable vote(s).
The Executive Board may meet in private session to plan and coordinate the business of the General TSO Board.
There shall be at least four meetings of the General TSO Board during the term of its officers, namely two in the fall semester (August – December) and two in the spring semester (January – May). There may be as many as desired. The Presidents may call a meeting of the General TSO Board to order at their discretion.
The General TSO Board shall be empowered to vote to approve any amendments to the General TSO Board’s powers as stated within this Constitution and to approve the long-term strategic plan for the General TSO Board.
Referendum, Petition, and Recall
A petition bearing the valid signatures of ten members of the student body shall cause the Executive Board to take a specific resolution under consideration.
A petition bearing the valid signatures of thirty members of the student body shall cause the Executive Board to consider the conducting of an election to recall an officer or member of the General TSO Board. The election must be held within three (3) weeks of the Executive Board’s affirmative decision.
ARTICLE III: EXECUTIVE BOARD POSITIONS
The executive power shall be vested in two Presidents of the TSO, hereinafter referred to as the “Presidents”. The Presidents shall be elected each year at the general election in accordance with the provisions of Section 212.
The Presidents shall be the chief executive officers of the TSO. They shall prepare the agenda for, and preside over, each meeting of the Executive Board; they shall be responsible for the prompt and orderly execution of all the resolutions adopted by the Executive Board; they shall periodically report to the Executive Board and recommend certain actions for their consideration; they shall appoint, with the advice and consent of a simple majority vote of the voting membership of the Executive Board, temporary committee members all of whom shall serve at the will of the President; and they shall have the power to invite observers to Executive Board meetings with the advice and consent of a majority vote of the voting membership of the Executive Board.
The Presidents shall, with the Treasurers (as defined in Section 321 below), have signatory power over the financial accounts of the TSO. They shall also work with other student groups and GW departments to further the TSO mission, as well as act as liaisons to the SA Finance Committee and Vice President of Financial Affairs along with the TSO Treasurers.
The executive branch shall also consist of two (2) Vice Presidents of the TSO, hereinafter referred to as the “Vice-Presidents”. They shall be elected each year at the general election in accordance with the provisions of Section 212.
The Vice-Presidents shall assist the Presidents in the execution of their duties. Further, they shall coordinate special projects including arranging for temporary committees to carry out the responsibilities associated with those special projects. They shall regularly report to the Executive Board regarding the status of these projects and with suggestions for improvement in the quality of student life.
The Vice Presidents shall serve as the parliamentarian during the TSO Executive Board meetings and meetings of the General TSO Board and shall conduct an annual review of the bylaws. They shall succeed to the Presidency upon the Presidents’ resignation, impeachment, or other condition rendering the Presidents unable to carry out their duties and responsibilities.
The Vice Presidents shall enforce all permanent resolutions of the Executive Board pertaining to elections; adopt and promulgate such regulations, not inconsistent with the permanent resolutions of the Executive Board, as shall contribute to the impartial and expeditious conduct of all elections; and conduct all elections and referenda and report the results thereof to the Presidents and the Executive Board.
The Vice Presidents shall be responsible for the communications tasks of the Executive Board. They shall be responsible for maintaining the TSO website, including posting listings of TSO activities, as well as responding to incoming e-mails at least twice per month. They shall prepare weekly messages to the TSO members and report back to the Executive Board any input they receive. The content of communications shall be left to the discretion of the Vice Presidents, including but not limited to providing information relating to policy interest areas, but will include input from the other Executive Officers of the Executive Board. They can request the assistance of the other members of the Executive Board as necessary to enhance the quality and content of communications. Activities of the Vice Presidents shall be made subject to the availability of funds.
The executive branch shall also consist of two Treasurers of the TSO, hereinafter referred to as the “Treasurers”. They shall be elected each year at the general election in accordance with the provisions of Section 212.
The Treasurers shall be responsible for: the proper maintenance of all financial accounts of the TSO; at the direction of the Presidents or the Vice Presidents, they shall make all disbursements necessary for the prompt payment of the obligations of the TSO for which funds have been appropriated by the Executive Board; they shall prepare not less than two (2) complete financial reports, as well as prepare ongoing financial reports each year at times to be determined by the Presidents and the Executive Board; they shall prepare an annual statement of accounts to be made available to all members of the TSO. They shall, with the Presidents, have signatory power for the financial accounts of the TSO.
The Treasurers shall be responsible for reporting funds from the GW SA, auditing and reconciling all the TSO accounts, and acting as a liaison to the SA Finance Committee and Vice President of Financial Affairs along with the TSO Presidents.
The Treasurers shall prepare an operating budget for the TSO for the fiscal year commencing September 1st for approval by the Executive Board and for submission to the GW SA for purposes of receiving appropriations from the GW SA. The operating budget shall be prepared and submitted to the GW SA prior to the deadline set forth by the GW SA, and shall be prepared in a manner so as to maximize the appropriations received by the TSO. While meant to maximize funding appropriations, the operating budget shall be prepared with the utmost ethical integrity and shall reflect only those expenditures and revenues anticipated to be expended or received within the time period set forth by the GW SA budget regulations.
Additionally, the Treasurers shall gather and aggregate the operating budgets of all of the committees for submission to the SA for funding requests, as well as to review them for consistency and appropriateness in accordance with GW SA procedures. The Treasurers shall have financial audit authority over the expenditures and revenues of all of the committees including, but not limited to, the ability to randomly request receipts and other appropriate supporting documentation for all expenditures submitted to the GW SA for reimbursement, as well as to request complete reports of all revenues and expenditures for any period of time specified by the Treasurers.
Furthermore, the Treasurers shall have the authority to institute specific financial operating procedures to be carried out by all of the sub-organizations in order to facilitate the carrying out of their audit authority over those committees.
ARTICLE IV: GENERAL TSO BOARD POSITIONS
Professional Development Committee Chairs
The Professional Development Committee Chairs shall work together and in coordination with TSPPPA staff to determine what programming is needed to augment TSPPPA students’ professional development opportunities and work to deliver such programming.
Volunteer Committee Chairs
The Volunteer Committee Chairs shall work together and in coordination with TSPPPA staff to create opportunities for TSPPPA students to participate in volunteer activities.
Diversity and Inclusion Committee Chairs
The Diversity and Inclusion Committee Chairs shall work and in coordination with TSPPPA staff together to determine what programming is needed to augment TSPPPA students’ appreciation of diversity and inclusion issues and work to deliver such programming.
Social Committee Chairs
The Social Committee Chairs shall work together and in coordination with TSPPPA staff to organize social activities including, but not limited to, one semi-formal dance each semester.
New Student Committee Chairs
The New Student Committee Chairs shall work together and in coordination with TSPPPA staff to welcome new and admitted students, coordinate TSO participation in Accepted Student Days and Orientation, and plan and execute a student/faculty retreat in the fall.
Graduate Public Affairs Council Representative
The Graduate Public Affairs Council Representative is responsible for serving as a sitting member of the Graduate Public Affairs Council for The George Washington University and attending Graduate Public Affairs Council meetings.
DC Service Corp
The DC Service Corp Program is a collaboration between TSPPPA students and public schools in the DC area to provide tutoring.
ARTICLE V: POLICY PERSPECTIVES
Applicability of Article
All rules and procedures contained in this Article shall apply to no other entities except Policy Perspectives. Policy Perspectives encompasses Policy Perspectives: The George Washington University Journal of Public Administration and Policy (“the Journal”), Policy Perspectives Colloquium and Lecture Series (“the Colloquium”), and other such initiatives that shall be deemed appropriate according to the rules and procedures provided for this Article.
The term “Standing Membership” shall refer to members of the Executive Committee and members of the Editorial Board. The term “Co-Editors” shall refer to Policy Perspectives’ Managing Editor and Editor-In-Chief or team of Co-Editors. The term “Faculty Advisor” shall refer to the TSPPPA faculty member who serves as a Faculty Advisor to Policy Perspectives.
Membership in Policy Perspectives shall be open to all students actively enrolled at GW with priority afforded to students actively enrolled at TSPPPA. Members of the General TSO Board may additionally serve as standing members of Policy Perspectives, and may also participate in submitting work to Policy Perspectives.
Membership of the staff of Policy Perspectives shall not be based on the attainment or maintenance of any particular grade point average; the payment of any dues; or participation in any competition except for those explicitly provided for in this Article.
Policy Perspectives’ Co-Editors, Faculty Advisor, and any other persons deemed appropriate by the Co-Editors shall comprise the Selection Committee, which shall solely decide the Editorial Board’s membership through a competitive application process, except for those positions mentioned in Section 510.
Receipt of any financial award for service to Policy Perspectives from TSPPPA shall be contingent upon enrollment in TSPPPA’s Master of Public Administration or Master in Public Policy graduate program unless the Executive Committee and the Director of TSPPPA deems such an award otherwise appropriate.
Organization and Responsibilities
Policy Perspectives’ staff shall consist of, and the term “staff” shall be defined as, the following: 1) an Executive Committee and 2) an Editorial Board. For the purposes of this Article, the Journal’s Authors, Book Reviewers, Faculty Reviewers, or any other positions not explicitly mentioned in this section shall not be considered staff.
The Executive Committee of Policy Perspectives shall have general oversight of the running of Policy Perspectives and shall consist of one Faculty Advisor and two Co-Editors.
The Faculty Advisor shall advise Policy Perspectives in the conducting of its affairs, as appropriate; shall serve in a non-voting, ex-officio capacity; shall not engage in any activity or assert any form of authority that in an any way obstructs the ability of the Executive Committee, the Editorial Board, or any other organization or entity hired by or working in conjunction with Policy Perspectives; may also serve as the Director of TSPPPA; and shall be named or removed by a two-thirds vote of the Standing Membership with the approval of the Director of TSPPPA unless the Faculty Advisor is the Director of TSPPPA, in which case only a two-thirds vote is required.
TSPPPA’s Director and Policy Perspectives’ out-going Co-Editors shall solely decide Policy Perspectives’ succeeding Co-Editors. This shall occur no later than May 1 of each year.
Dependent upon the experience of candidates for Co-Editor positions and the discretion of the Selection Committee, the Co-Editor positions may be divided into either: 1) an Editor-In-Chief and Managing Editor partnership, in which the Editor-In-Chief is responsible for all aspects of production and content, except for layout and business aspects which would be the responsibility of the Managing Editor; or 2) a Co-Editor partnership, in which, while overall responsibilities would be divided more equitably, one Co- Editor would assume primary responsibility for content and the other would assume primary responsibility for layout.
The two Co-Editors shall, unless otherwise provided for elsewhere in this Constitution, have final responsibility and authority for the production and content of all publications, presentations, and other materials produced under the auspices of Policy Perspectives; shall be the official representatives of Policy Perspectives to GW and any appropriate committee GW may designate; shall, in consultation with the Faculty Advisor and other such persons deemed appropriate, select the Editorial Board in the manner prescribed in Section 516 and Section 518; shall split the remaining responsibilities as they deem appropriate, in accordance with Section 511; shall set the tone and philosophy of Policy Perspectives and set the direction of Policy Perspectives. Further to this, upon appointment, the Editor-In-Chief shall submit to the sitting Executive Committee and Editorial Board a written plan for Policy Perspectives for the coming academic year. This report shall be sufficiently detailed so as to provide a clear strategy and shall address matters such as editorial content, special events, circulation, student-faculty relations, and intra-university relations. The Editor-In-Chief selected in the adoption year of this Constitution shall be exempt from this requirement. Furthermore, the Editor-In-Chief shall, upon appointment, submit to the Director of TSPPPA and the Editorial Board a budget of anticipated expenditures for the forthcoming publication year. This budget shall be submitted no later than September 31 of each academic year. The Editor-In-Chief shall have primary responsibility for coordination of the Colloquium and may select such personnel as needed to execute.
The Editorial Board of Policy Perspectives shall assist in the editing and production of the Journal and shall consist of Associate Editors and Senior, Technical, or Assistant Editors as the Executive Committee deems appropriate.
The Associate Editors shall report to the Co-Editors, as necessary; shall serve as the agents of the Journal with regard to each submission and author assigned thereto and in this way be responsible for the development of these submissions by their authors into publishable articles; and shall consult with the relevant experts about the validity and timeliness of each submission assigned thereto.
The Associate Editors shall be selected by a simple majority of the Executive Committee after submission of a writing sample, cover letter, and resume. The Executive Committee reserves the authority to limit the number of Associate Editors selected in each academic year. A call for Editorial Board membership for current first-year students shall be executed by the Executive Committee no later than September 31st of each year. In the event that any applicant selected already is a member of the Editorial Board, a second call shall be made for new first-year students to join Policy Perspectives.
Senior, Technical, or Assistant Editors
As the Executive Committee deems appropriate, Senior, Technical, or Assistant Editors shall consult the relevant and necessary sources about the accuracy and validity of each submission assigned thereto.
Senior, Technical, or Assistant Editors shall be selected by a simple majority of the Executive Committee after submission of a writing sample, cover letter, and resume. The Executive Committee reserves the authority to limit the number Senior, Technical, or Assistant Editors selected in each academic year. The Executive Committee shall make a call for Editorial Board membership for current first-year students no later than September 31st of each year. In the event that any applicant selected already is a member of the Editorial Board, a second call shall be made for new first-year students to join Policy Perspectives. The Executive Committee reserves the authority to directly appoint Senior, Technical or Assistant Editors if it deems it appropriate due to extenuating circumstances which would otherwise impact the timely or adequate publication of the Journal.
Any member may call a meeting of the Editorial Board. However, no official actions may be taken without the presence of at least one of the Co-Editors. The Executive Committee of Policy Perspectives (Two Co-Editors) will be encourage to attend TSO Board Meetings that are of relevance to carrying out their duties (such as budgeting), and may attend as necessary to help fulfill their duties or proposed plans.
A written list of the Standing Membership shall be maintained by the Co-Editors and Faculty Advisor and be made available upon request.
Removal of Executive Committee and Editorial Board Members
Grounds for removal include, but are not limited to, demonstrable unlawful behavior; deliberate or consistent obstruction of the effective operation of Policy Perspectives, expressed by exceedingly poor performance, demonstrable incompetence, or excessive manifestations of disrespect toward members or Policy Perspectives or anyone affiliated with Policy Perspectives; or placing any unreasonable or excessive burden or liability on GW, not related to the publication of the Journal.
The Co-Editors, in good faith consultation with the Faculty Advisor, may remove any member of the Editorial Board with good cause. Individuals who have been removed from the Editorial Board in accordance with the procedure of this paragraph may contest the decision by submitting written notice of the grievance to the Executive Committee and the Director of TSPPPA. This notice shall be distributed to members of the Executive Committee, which shall meet within ten (10) business days in the presence of the aggrieved party. Only with a quorum of Standing Members of the Executive Committee and Editorial Board may a vote be taken to reinstate the removed individual. A removed individual may only be reinstated by a two-thirds vote of the Standing Members of the Editorial Board present. In the event that a quorum is not reached for this vote, the removal shall stand. There shall be no appeal from any specific decision or ruling made under these procedures thereafter.
Members of the Executive Committee may be removed by a two-thirds vote of the Standing Membership of the Executive Committee and Editorial Board.
With the exception of the votes described in Section 522, Section 527, or Section 528 of this Article, members may vote by proxy, informing any member of the Executive Committee in writing of their decision.
The Co-Editors in good faith consultation with the Executive Committee shall fill vacancies created by the removal, death, resignation, or other such means.
No agreement shall ever exist between Policy Perspectives and any organization or person providing financial or in-kind support whereby a condition of such an agreement in any way inhibits the editorial freedom of Policy Perspectives such that certain words, statements, articles, opinions, or other forms of expression should or should not be published or made public by Policy Perspectives in any form before said support will be made available or continued.
The Executive Committee and Editorial Board may adopt by majority vote the rules of procedure for their respective meetings provided that such a rule does not violate any provision of this Constitution. Written proxy voting is allowed to any member of the Executive Committee.
This Article may be amended by two-thirds vote of the Standing Membership of Policy Perspectives. Written notice of a proposed amendment must be available to all Standing Members at least three (3) days prior to voting on the proposed amendment.
ARTICLE VI: VACANCIES AND REMOVAL FROM OFFICE
Excluding Policy Perspectives and the Anacostia Tutoring Program, all vacancies in the General TSO board shall be filled by a proposed replacement made by the Presidents with the approval of the majority of the existing General TSO Board or by a special election to be held within twenty-one (21) days following the vacancy. In the event that more than two (2) vacancies arise at the same time, then a special election must be held within the period as stipulated above. The special election shall be conducted by the Vice Presidents to fill the vacancies. The duly elected officers shall take office twenty-four (24) hours after their election has been certified by the Vice Presidents and reported in writing to the members of the Executive Board. Should there be a vacancy left unfilled following the election, the Presidents–with the approval of the entire General TSO Board–may appoint a member of the TSO to the post.
In the event that the Presidents and the Vice Presidents resign, terminate their membership in the TSO, are impeached, or are otherwise unable to fulfill their duties and responsibilities as outlined herein, the Executive Board shall, by a majority vote of its entire voting membership, select an Acting President(s). Thereafter, the Acting Presidents shall establish a special Election Committee from the remaining voting members of the Executive Board to conduct a special election to fill all vacancies. The duly elected Presidents and Vice Presidents shall take office twenty-four (24) hours after their election has been certified by the special Election Committee and reported to the members of the Executive Board.
Removal from Office
Neither the Presidents, nor the Vice Presidents, nor any member of the Executive Board shall be removed from office except by a vote of at least two-thirds (2/3) of the entire voting membership of the General TSO Board or, if the Executive Board permits an election for the purpose of removal from office, a majority vote of the total membership of the TSO.
No vote on the removal of any Executive Officer of the Executive Board shall be taken, unless notice shall have been given to the officer in question at least five (5) business days prior to the vote.
No member of the special Election Committee shall be removed except upon the affirmative vote of at least two-thirds (2/3) of the entire voting membership of the Executive Board.
Any member of the General TSO Board may be recommended by the Presidents to the Executive Board for removal if he/she has at least two (2) unexcused absences from General TSO Board meetings during the course of a semester. The officer shall be removed upon a (2/3) vote of the Executive Officers of the Executive Board.
ARTICLE VII: INTERPRETATION
Any dispute as to the interpretation of this Constitution shall be decided by a majority of the entire voting membership of the Executive Board, except for the interpretation of those provisions relating to the General TSO Board, which shall be decided by a majority of the entire voting membership of the General TSO Board.
ARTICLE VIII: BYLAWS
Any permanent resolution adopted by a majority vote from a quorum of the Executive Board shall have the effect of a bylaw. Permanent resolutions shall remain in force until amended or replaced by a subsequent Executive Board. Temporary resolutions shall expire with the term of the enacting Executive Board.
The Executive Board shall adopt permanent resolutions for each section of this Constitution under which they are provided, and such other permanent and temporary resolutions as shall be necessary and proper for carrying into effect the provisions of this Constitution.
The Vice President shall cause each permanent and temporary resolution to be published and kept available at all times for inspection by any member of the TSO.
ARTICLE IX: AMENDMENTS
Any member of the General TSO Board may propose Amendments to this Constitution. This Constitution may be amended by a vote of two-thirds (2/3) of the entire voting membership of the General TSO Board, except as otherwise provided in this Article, provided the proposed amendment shall have been submitted to the Vice President not less than seven (7) days prior to the meeting at which it is to be considered. Any amendment to the provisions of this Constitution relating to the General TSO Board shall require a two-thirds (2/3) affirmative vote of the entire voting membership of the General TSO Board.
Upon receipt of the proposed amendment, each member of the General TSO Board and governing authority of GW shall be provided a copy thereof, and shall cause it to be posted conspicuously so as to afford the membership of the TSO a reasonable opportunity to study it.
If at least thirty (30) members of the TSO petition in opposition to the amendment, the Executive Board shall convene a special Election Committee and refer the proposed amendment to that Election Committee for a binding referendum thereon to be held within fifteen (15) days.
Any member of the General TSO Board may propose amendments to the bylaws. Bylaws may be amended or repealed by a majority vote of a quorum of the General TSO Board
Amendments to Article V of this Constitution shall occur by the process laid out in 528.
ARTICLE X: CONFLICT OF INTEREST
Description of conflict
An officer of the Executive Board may have a conflict of interest when he or she has a direct or indirect financial or beneficial interest in a decision made by the Executive Board. The conflict arises when the direct or indirect interest would reasonably be expected to influence a director’s or officer’s judgment in any matter concerning the TSO. There are no conflicts of interest between serving on the General TSO Board and Policy Perspectives, members of the General TSO Board may serve as standing members of Policy Perspectives, and may participate in submitting work to Policy Perspectives.
Duties of the officers
An officer is required to disclose to the Executive Board any actual or potential conflict of interest which the officer knows to exist. The disclosure shall identify the nature of the conflict and all the material facts and circumstances surrounding the conflict which would be necessary for the Executive Board to make an informed decision with respect to the potential conflict.
Action of the officers
Upon the disclosure of an actual or potential conflict of interest of an officer, the Executive Board may take action despite the conflict:
- If the officer with the conflict provides the material information to the Executive Board and excuses himself or herself from the discussion and the vote on the transaction (the officer is required to retire from the room for the final vote);
- If a majority of the disinterested officers (with a quorum present) takes action with respect to the conflict and with all material information; and
- If the minutes of the meeting of the Executive Board indicate that a conflict was disclosed and that the interested officer was not present during the final discussion and did not vote.
This Constitution shall be effective as of March 14, 2014